A Cincinnati quote has five lines: crew, press time, garments, setup and teardown, and travel. Most events come in between $5K and $15K all-in. The travel line covers trucking the gear out from Fullerton plus the crew's flights and lodging, and it doesn't grow with your guest list. That's why a big Cincinnati event costs less per shirt than a small one.
What your quote includes
| Included | What it means |
|---|---|
| Crew | Trained printers who run the presses and work the queue, flown in a day before load-in. |
| Equipment | Presses, flash dryers, heat presses, ink and tables, shipped by freight and built on site. You provide the room and the power. |
| Garments | Blanks in XS–4XL, sized to your headcount so nobody in line hears that the mediums ran out. |
| Setup & teardown | Load-in on the venue's schedule, station build, test prints, and breakdown after your last guest. |
| Every print | The printing itself. No per-shirt charge added at the end. |
What moves the number
- Headcount: more guests, more presses and more blanks.
- Hours: a two-hour window costs less than an all-day booth at Duke Energy Convention Center.
- Garments: tees, retail-fit shirts and hoodies are priced very differently.
- Stations: a hat bar or embroidery adds gear and crew.
- Travel: freight, flights and lodging for anywhere in Greater Cincinnati, listed as one line.
Where to cut: garments and run hours move a Cincinnati total the most. Trimming the guest list moves it the least.
Every line is itemized, so you can adjust any one of them. Send your date and headcount and we'll price the Cincinnati room you actually have.